Frequently Asked Questions 2024

Yes as stated in our [COVID policies] we require masking for everyone.

No. This year we do not require a vaccine but we do require masks as stated in our [COVID policies].

First, please do not come to the event space. If you test positive at the event or in the days after for covid – please let us know at covid@dianainitiative.org along with what track(s) or village(s) you were at to the best of your memory. We will not share your name but we will warn/update everyone using social media to test themselves if they were in those locations. We will keep a public list of the number of cases (and dates of positivity if available) for the year. You can of course watch the talks on livestream, ask question in discord, and participate in the CTF from your room. We hope you understand that we do not want anyone currently testing positive in the event space.

First, please do not come to the event space. Next, take a covid test. If you are in the Westin let us know your room number and we’ll drop it off at your door. We will try and have extra covid tests on hand. We are providing tests to all volunteers and speakers, and will try to also supply them to any attendees who feel unwell.

Yes we are a US-based not-for-profit! If you choose to receive a gift for your donation (when available), you may only deduct the amount of your donation less the market value of your gift. Your email receipt should have this information included. If you donate using our donation form you should automatically get a tax receipt (please check your spam folder), if you donated at the same time as buying a ticket please reach out to registration to get a receipt if desired.

Thank you for the donation! Yes. If you gave a donation on the web site you should receive a receipt through email automatically. If you need another copy, or you gave a donation via EventBrite, please contact [donate@dianainitiative.org] for receipt information.

All talks, villages, capture-the-flag competitions, lunch, and our after party! Workshops may be extra. Electronic badges come with some badges and you can add to others for a fee.

Visit our [ticket page], and then click “Get Tickets”.

When the tickets appear enter your code in the box “Promo Code” and click apply.

One of two things will then happen – a price on one or more of the tickets will decrease, or a new ticket type will appear and be free (such as Sponsor or Speaker or Volunteer). You may need to scroll down.

The Diana Initiative will take place Monday August 5, 2024 in Las Vegas. see our [event details] and [venue details] pages.

This event is open to people of all genders, races, ethnicities, and identities interested in Information Security and Diversity in the Tech landscape. Although we tend to focus on underrepresented demographics, we want to make sure we are welcoming to everyone, especially our supporters and allies.

The Diana Initiative Conference should qualify for Continuing Professional Education (CPE) credits. Credits vary by association, as do submission details. Specifically, we’re an “Industry Conference (in-person or virtual).” For confirmation of whether the Diana Initiative Conference meets your CPE requirements, please contact your accreditation body directly. It is important to follow Up with your association(s) within their required timeframe for credits.

CompTIA members will be entitled to a maximum of 1 CE credit per hour of attendance, with an event maximum. Members will need to self-report attendance information [https://www.comptia.org/continuing-education]

Global Information Assurance Certification (GIAC) certification holders may earn 1 CPE credit per hour of attendance with an event maximum under the “Other InfoSec Related Training” category.

IAPP members will need to self-report attendance information for credits by completing a CPE application form and providing support documentation. For more information, go to https://iapp.org/certify/cpe.

Individuals holding an ISACA certification can qualify for 1 CE credit for each applicable session containing content that maps to the related certification exam content outline. Certification holders will need to self-report attendance information.

ISC2 members can earn 1 CE credit per hour of attendance, with an event maximum by submitting under “Education” and “Industry Conference”.

Yes – all speakers, sponsors, staff, volunteers, and attendees are expected to adhere to it during the event. It can be reviewed on our Policies page.

No, we do not sell or provide attendee information to anyone other than a subset of our staff. Our staff only has access to information for the purpose of assisting with registration or sending mailing list emails (which you can opt-out of!). Although there are some emails (spam) that go around saying you can buy a list, you can’t, and shouldn’t trust those emails (they go around for many conferences that also do not sell or provide lists). We do not allow our sponsors access to our email lists or person information lists.

We do not allow our sponsors access to our email lists or personal information lists. At this time your information is collected within EventBrite (ticket sales) and/or MailChimp (mailing list). If one of those companies were to be breached someone could harvest the list but we have not yet been informed or heard of breaches of these systems this year.

For more information, please [review our Privacy Policy].

Discord is a free voice, video, and text chat app that’s used by tens of millions of people ages 13+ to talk and hang out with their communities and friends.

First you must create an account [https://discord.com/register].

Next download the software [https://discord.com/download] – you can use it on a web browser as well.

You should have received a link to join in your email. (The email address you purchased your ticket with).

Next follow the directions [in this video] or

• Click the Invitation Link
• You should end up in #the-diana-initiative
• Go to #verify-here and click Verify
• You will get a direct message from Wick
• Complete the captcha
• You should now have access to all Attendees and Sponsors channels

If you get an error with the invite link please make sure

• You are using the latest version of discord (Discord > Check for Updates)
• Make sure you are logged in

If you can not see the channels please make sure

• You clicked “verify”
• You reply to the Wick-bot DM
• Your DMs are open to server (User settings cog, Privacy and Safety, Allow Direct Messages from server members = ON)

Click the user settings cog, go to “My Account” – in my example “circuitswan#5857”.

Click on the server menu, then select “Edit Server Profile”

Here you can change the nickname and image that show up for you *only on this server*

[Watch this video] or [Read these instructions].

[Read these instructions].

[Watch this video] or;

• go to #submit-a-ticket under “Attendees”
• click the button for the type of ticket you want
• click the link the bot gives you
• provide additional information to our moderators
• When it’s taken care of you can close the ticket

[We found this video].

Sorry sign up is only during the event, stop into the village and a volunteer will assist getting you scheduled.

No! Just stop in.

Yes! When you buy your ticket you can add it as an add-on or select a ticket type which includes it.

Please visit the [Sponsorship page]. If you still have questions about sponsorship, please contact sponsors@dianainitiative.org

As part of your sponsorship benefit, we are providing you with a certain amount of complimentary tickets to our event. If you have not already received them, claim your tickets by sending an email to [sponsors@dianainitiative.org], and you will get the Eventbrite code to unlock your sponsors tickets. Once you unlock the sponsors ticket registration, an option will appear to register for your sponsors tickets. Make sure all of your attendees fill in all of the requested information.

You do not need to complete this whole process right away – if you only know two of the attendees now for example, you can get two tickets now and use the same link again in the future to get the remainder of your tickets.

Visit our [ticket page], and then click “Get Tickets”.

When the tickets appear enter your code in the box “Promo Code” and click apply.

One of two things will then happen – a price on one or more of the tickets will decrease, or a new ticket type will appear and be free (such as Sponsor or Speaker or Volunteer). You may need to scroll down.

If you have not yet provided us with your company sponsor logo, please send a vector version of your logo as well as the url to which your logo should point.

Depending on your support level;

– You can post a job on our job board which is shared in our newsletter and in career village
– You can provide hiring managers and recruiters to help attendees with their resume reviews and mock interviews).

Platinum, Gold, and Rainbow sponsors receive a 6’x30″ rectangular table in the hallway (High traffic Space) outside of our talks and lunch area so that you can interact with our attendees.

The table comes with a table cover. This year we are also providing basic WiFi to all attendees and sponsors. You may bring any free standing signs or table decor you would like. These must go behind, on, or to one side of your table. There can not be anything affixed to the walls or ceiling. Nothing is permitted to block the walkway in front of your table. We can not guarantee power, please reach out if you have power or A/V needs so we can connect you to the hotel vendor. Contracts must be signed directly with the hotel vendor, Encore.

Photos of last year’s event.

We do not yet have a time when you may set up your table, however in the past it has been after noon on Sunday (August 4th).

Please carefully read the shipping information, taking note that the shipping center closes at 1pm Saturday, is closed on Sunday, does not open until 8 am on Monday, and that boxes must arrive no earlier than Wednesday July 31, 2024.

We can not guarantee access to electrical outlets. If you need electric please note that as there are a few outlets in the hallway we can try and position you at (bring long extension cords and nothing that needs large amounts of power!) Please bring an extension cord and graffer’s (not duct) tape.

You can see our spaces here:
https://www.marriott.com/en-us/hotels/lasvw-the-westin-las-vegas-hotel-and-spa/events/ We are on the second floor, utilizing all the available conference rooms.

We will be there and doing our own setup on the 4th starting at 1pm. Usually this has worked out but there have been years where we were not yet able to access the space until after dinner.

Setup should begin in the afternoon of Sunday August 4th, you can prepare your vendor table or career fair table. If you wish you may leave items out overnight, or under the table, or you may leave smaller items in the Staff room. The vendor tables are in the hallway and will not be locked away. Registration opens 7am on August 5th, you may also come setup then. Our event ends at TBD. We ask you to finish tear down by 9pm that evening.

Please provide, if possible, logos for both print (vector is great, ai, eps) as well as web (PNG, SVG or JPG, with and without transparent backgrounds if possible and permissible).

We prefer to be a swag-light event. We like to keep the amount of swag minimal at our event and prefer items be reusable and utilitarian (Rubber jar openers, chip clips with magnets, glasses cleaners, scrunchies or hair bands, socks, etc!) or small and easy (stickers) as too often swag just ends up discarded after the event.

We are expecting 300-400 registrations so plan accordingly. We recommend ~200-250 items if you want to do a “first to the table”.

You may ship items to the hotel in advance of the event for attendee swag bags please be aware that there will be storage and handling charges on all packages/boxes received by and shipped out of the Hotel.

Please be aware due to limited storage space, packages may be delivered to the Hotel no earlier than three (3) days prior to the meeting date (Wednesday July 31, 2024); anything else may be refused.

The hotel shipping center is NOT open on Sunday, and closes early on Saturday. We recommend that you attempt to have your items arrive between Wednesday July 31 and Friday August 2, 2024. If you are unable to have someone pick up your boxes on Saturday, we can have a representative pickup boxes for you, however we will need to know in advance and have an agreement to bill you for the storage and handling charges which are assessed by the hotel.

Shipping Labels should be addressed to:

• The Westin Las Vegas Hotel & Spa
• The Diana Initiative – {COMPANY} (# of #)
• Receiving Guest’s Name
• 160 East Flamingo Road
• Las Vegas, Nevada 89109

You do not need to be an hotel guest to pick up your items!

If you need to mail items back after the event, please work with the shipping center on monday, before they close at 3pm, to arrange for shipping. We can provide them with your labeled boxes on Tuesday morning.

Shipping Center Hours:

• Friday – 8 am – 3pm
• Saturday – 10am – 1pm
• Sunday – CLOSED
• Monday – 8 am – 3pm

If you wish to ship items to the hotel for attendee bags please be aware that there will be storage and handling charges on all packages/boxes received by and shipped out of the Hotel as follows:

• $6.00 per Envelope/Small Package
• $12.00 per box less than 15 lbs.
• $17.00 per box 16 to 30 lbs.
• $22.00 per box 31 to 50 lbs.
• $27.00 per box 51 to 75 lbs.
• $37.00 per box 76 to 99 lbs.
• $.55 per lbs. for boxes 100 lbs. or more
• Pallets will be billed according to total weight, using the scale below:
• Up to 1000 lbs. $0.55 per lb.
• 1001 to 2000 lbs. $0.40 per lb.
• 2001 to 4000 lbs. $0.35 per lb.
• 4001 + $0.30 per lb.

*Prices are subject to change prior to arrival.

All incoming packages / boxes etc. should be address to the individual who will be signing for boxes and numbered appropriately (package 1 of 3, box 2 of 3, etc.). Please include the name and date of your program/ meeting / conference prominently on each package.

The Hotel accepts no liability or responsibility for the delivery, security, handling, storage, or condition of any package. Due to limited storage space, packages may be delivered to the Hotel no earlier than three (3) days prior to the meeting date (Wednesday July 31, 2024); anything else may be refused.

Hotel does not have storage space for crates, pallets or large shipments. Any materials to be sent to Hotel may arrive no earlier than three (3) days in advance (Wednesday July 31, 2024). A handling and storage fee will apply per box/item/pallet/crate and will be added to your Master Account. Hotel will not be responsible for any loss or damage to materials sent to Hotel prior to Group event date.

No.

Make sure your items do not arrive earlier than Wednesday July 31st and at latest by Friday August 2nd end of day.

The Business Center opens M – F: 8 am to 3 pm Saturday: 10 am to 1:00 pm and Sunday closed.

If you will NOT be able to pickup your packages on Saturday, you must let us know in advance.

We can connect you to the hotel if you need to rent additional equipment for your booth, such as a television screen, wireless internet, etc.

TBD

Yes you can store your items in box(es) overnight Sunday to Monday in our Staff room. We will be at the hotel 1pm to at least 6pm. Please clearly mark your boxes with your company’s name and the number (such as 1 of 2). If you need us later please ask for a cell phone number for staff as we are staying at the hotel and can come down with you to grab your boxes.

No. As we are a community driven information security event we take our attendees privacy seriously, as they have high expectations. We do not provide or sell our email lists of our attendees to anyone. At your sponsor table you can certainly encourage people to sign up to your mailing in exchange for a raffle, swag or other benefits. If you choose to host a contest or session that can be an even more impactful for collecting contact information from attendees.

No, we do not sell or provide attendee information to anyone other than a subset of our staff. Our staff only has access to information for the purpose of assisting with registration or sending mailing list emails. Although there are some emails (spam) that go around saying you can buy a list, you can’t, and shouldn’t trust those emails (they go around for many conferences that also do not sell or provide lists).

We do collect some demographics information (optional) about attendees and are happy to share the prior years as well as the current year information with sponsors (or attendees). We also allow attendees to opt-in to a jobs list so we can push jobs or contests to our attendee mailing list in our event information email we send out a few days before the event. We will not accept advertising, only straightforward raffles, contests, and job postings or job board links.

For more information, please [review our Privacy Policy].

Yes! Attendees would be happy to provide email addresses or text numbers to enter a raffle for something like a Lego kit, a gift card, etc. A creative raffle and a laptop offering to place them directly into your mailing list work surprisingly well.

People love shiny or lights – but please no blinking things or noisy things!

People love Candy

One sponsor had great success with a plinko game for swag

Swag is always helpful

We strongly suggest having a table banner/runner or cover with your logo/name, we also strongly suggest at least one if not two signs explaining what you are looking to talk about (hiring, demos, free trial, internships etc), QR codes get a bad rap but are great for directing people where you want them to go.